Streamline Policy Distribution, Ensure Compliance & Accessibility

Stop letting scattered documents and manual distribution create compliance risks and hinder productivity. Put your critical policies, SOPs, and compliance documents exactly where your employees, contractors, students, or the public need them – ensuring they are found, read, and understood. DocTract's AI-powered policy distribution software provides a centralized, secure, and accessible platform to automate delivery, track acknowledgments, and simplify audit preparedness across any industry. Ensure the right content reaches the right people, every time, whether they're on the factory floor, a construction site, campus, or working remotely.

Effortless Accessibility

Secure Policy Access, Anywhere, Anytime

Ensure your policies are always within reach, promoting safety, compliance, and operational consistency.

Universal Access Controls

Granular, role-based permissions ensure users only see relevant policies, protecting sensitive information.

Access From Anywhere

Mobile-friendly design allows access from desktops, tablets, or smartphones in the field, on-site, or remotely.

Single Sign-On (SSO) Simplicity

Integrate seamlessly with your existing authentication systems for easy user access.

No Apps Needed

Browser-based access means no special software installation required for end-users.

Digital Accessibility Focus

Platform designed with accessibility principles (like WCAG standards) in mind to support diverse user needs.

Intuitive Search Interface

Clean, mobile-friendly interface makes finding policies simple for everyone.

AI-Enabled Search

Go beyond keywords. Ask natural language questions (e.g., "What is the safety protocol for X?") and get instant, accurate answers from within your policy library.

Rapid & Relevant Results

AI ensures you quickly find the most relevant policy or specific clause, saving valuable time.

Secure, Role-Based Access

Search results respect user permissions, ensuring confidentiality is maintained.

Advanced AI-Powered Search Find Policies Instantly

Eliminate wasted time searching for documents. Empower users to find the exact information they need, fast.

Attestation Management System Ensure Understanding & Prove Compliance

Go beyond simple distribution. Track policy acknowledgment to mitigate risk and demonstrate due diligence during audits.

Automated Notifications & Reminders

Automatically alert users to new or updated policies requiring acknowledgment and send reminders until completed.

Clear Visibility of Policy Changes

Highlight changes between versions so users understand exactly what's new or revised.

Simple Attestation Management

Easily track who has (and hasn't) attested, filter by policy, user, or date, and manage campaigns for staff, contractors, students, or volunteers.

One-Click Policy Acknowledgment

Simple interface for users to confirm they have read and understood policies.

Audit-Ready Reporting

Generate comprehensive reports instantly, providing defensible proof of policy distribution and acknowledgment for audits or reviews.

Public Portal Configuration Share Policies Securely & Professionally

Easily share specific policies with external audiences without compromising internal security.

Public-Facing Portals

Designate specific policies or sections for public viewing through a separate, secure portal.

Flexible Branding & Organization

Customize the look and feel to match your organization's branding and structure content logically for easy navigation.

Controlled Sharing

Maintain full control over which documents are made public, ensuring internal or sensitive information remains secure.

Accessibility Compliance

Ensure your public-facing policies meet necessary accessibility standards for all users.

Ready to Revolutionize Your Policy Distribution?

Stop struggling with outdated methods. Ensure compliance, enhance accessibility, and gain complete visibility into your policy distribution process.

Discover how DocTract's intelligent platform can save time, reduce risk, and empower your organization.
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